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Purchase Order Software

No more fumbling around, wasting time building purchase orders from a word doc. Workever’s customisable and easy to use purchase order software gets supplies in your hands faster.

More Supplies, Less Paperwork

You’ve been there before – you need to buy something from a supplier right NOW, but you don’t have a purchase order on hand. Then you have the scramble to find a way to get the paperwork just to pay your supplier in order to actually get the work done!

Well, Workever’s purchase order software lets you create purchase orders from anywhere and send them on the go. Forget the mad dash – that’s in the past with Workever.

Built With Ease

Use the information already in your system to create a purchase order in seconds rather than minutes. You can even pull data directly from your customers for extra time saved. Get supplied faster and be more efficient with Workever’s complete purchase order software system

Customisable Options

For that professional finish, your purchase order can be branded to show any logo or branding you want. Just add it to the system and it will automatically generate with every purchase order

Stronger Communications

You can attach any file or note you have in the system to your purchase order with the click of a button. No need to send multiple emails for every purchase!

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What is a Purchase Order System?

Today’s business is all about speed- how fast you can give your customers the required services. When you need to create purchase orders urgently, you don’t want to go through the hassle of using Excel sheets and writing emails back and forth to get your orders processed. Telling a client that you can’t deliver because of a delay with the PO is somewhat similar to telling the teacher that the dog ate your homework.

To avoid the delays, inefficiencies, and costs that come with manual purchase order processes, you need a purchase management system. It’s a cloud-based purchase order management software that manages the whole process from creating the PO all the way to the invoicing stage.

Purchase order systems store the data electronically, which allows for easy retrieval and updating. It also assists in inventory management, financials and forecasting. Companies can use the information stored to determine their standing with each vendor, such as lead time and delivery status, stock levels etc.

Workever’s customisable and easy-to-use purchase order software will save you time – no more fumbling around, wasting hours building a purchase order from scratch. By eliminating paperwork for goods suppliers in your office or warehouse, the Workever digital management platform helps increase transparency across departments while enforcing compliance requirements with ease! Boost efficiency by accelerating orders approvals using this smart solution.

Workever - The Best Purchase Order Software

At this point in time, we have grown to become a well-known company. This is because of our commitment to giving customers what they need and providing them with something that best suits their needs. We are confident about the management solutions we offer, as evidenced by all these years of successfully serving thousands upon thousands of large and small businesses.

Simplify your purchase order process by using these features from our top-of-the-line software.

Workever lets you generate purchase orders in no time. Say goodbye to copy-pasting information across your system and wasting precious minutes! Workever will extract customer data from the portal directly, so there’s never a need to worry about getting that one pesky field wrong when copying it over again – because we’ve got all of our bases covered for you here at Workever. And if a PO needs to be created from scratch, it has easy procedures that won’t take more than 10 minutes of your time!

Thanks to our provision for custom logos on our purchasing software, you can make your business feel professional and personal with just a few clicks. Your new logo will automatically appear on any purchase order created in the system – whether it’s for printing or marketing materials. With this handy tool at your fingertips, there’ll never be an excuse not to have all of those logos ready! What’s more, you don’t have to worry about any rebranding; you can update that on the system.

Want to communicate with your customers or suppliers without sending multiple emails? Workever lets you attach files and notes to your purchase orders. It’s an effective way of communicating without the typical back and forth with countless numbers of emails. This feature is particularly useful when you have complex purchases or an urgent purchase order that you need to be processed quickly.

You have better control over your order and inventory management. All the information is readily available at a central point, which means you can see the pricing points of each supplier. With the inventory information, you can notice patterns, thus make better business decisions. In addition, the paper trail also gives you an insight into service delivery patterns. For example, you can drop a particular supplier due to the pricing or inconvenient delivery services.

You get real-time updates on your purchases at any stage of the process. If the supplier delivers part of the order, its status will show that it’s a partial delivery. Once every item is delivered, the status changes.

The Benefits of Digital Purchase Orders System

A manual purchase order process is cumbersome and prone to errors. If you’re an enterprise with several stakeholders involved in the purchasing process, it usually involves a lot of back and forth; this means lots more time lost for all parties! The human-driven nature of manual processes makes them vulnerable to risks like loss or theft: imagine going through the whole procurement process only to find that you misplaced the purchase orders during invoicing?

No more lost POs and other integral documents. Additionally, with e-signatures, there is no need to meet the liable parties in person for PO approvals. The software is automated, so you spend less time on each step without compromising compliance, quality or accuracy.

The time-consuming and exhausting process of manually working with vendors can be made easier by purchasing software. With a manual system, there is always the chance that both parties will have to wait on one another for an answer or response because they are not in sync at all times. This makes everything take longer than it needs to and leads to strained relationships among those involved.

The many benefits of purchasing software for businesses include streamlining processes and ensuring nothing is lost in translation between the two stakeholders. The data input to complete a process is automated, while both sides are constantly updated with what’s going on at every step along the way. Purchase order software also helps in creating effective communication channels between buyers and vendors. You can attach files and notes to purchase orders, thus eliminating the need for multiple emails and introducing transparency.

In a manual purchase order workflow, the process is long, time-consuming and can be expensive. As a company, you not only spend more money, but you lose out on time. A purchase order software is a good expense reporting tool. Unlike using multiple spreadsheets, the software makes it easier to track all the expenses. This information is important for the finance team and forms a basis to make better financial decisions. If you want to stay on top of your game, you have to adopt smart ways to alert you on sources of financial leaks in your operations.

You’re also able to plan because you can review product trends, market cycles, in addition to reviewing how your company spends.

A purchase order software leaves a digital paper trail at every step of the process. All the details, including buyer details, vendor information, purchase order number, pricing, payment terms, order details, goods receipt note (GRN), and the invoice, are all available for cross-referencing, so it’s difficult to commit procurement fraud and get away with it.

There’s a greater level of transparency, unlike in a manual purchasing system. Changing details is more difficult, thus increases accountability in accounting.

With the right purchase order software, you can have speedy PO approvals. There’s a lot of automation which saves on time -the team can alternatively spend that time verifying the details in the POs. You can also link your requests, orders and invoices for faster approval. In addition, you’re able to eliminate instances of overpayment through duplicate invoices using the software.

Purchase orders help you keep track of the inventory that you receive from vendors. You can have clear records of what has been delivered, what is to be delivered later and in case there’s a defect in any of the received goods, it helps with the reporting and follow-up processes.

Purchase order management also helps in inventory management and especially in businesses that have recurring purchases. It becomes easier to track the inventory to create the PO before the current stock runs out, thereby eliminating the gaps in operations.

As with any legally binding contract, a transactions trail is important because it provides recourse in case of legal issues. A purchase order is a contract between the buyer and the vendor where the buyer expects goods or services with certain specifications, and the vendor states terms that are agreeable between the parties.

Unlike using paper or spreadsheets, purchase order management software has all the information in a centralised location since it’s cloud-based. Additionally, you can also have a deeper dive into the logs in case of any legal disputes to get a clearer picture of what happened in the purchasing process.

You don’t have to worry about mischievous price hikes, extreme delays or the delivery of the wrong items- you have a reference for the terms of the agreement.

Choose Workever Today

You can start your free trial to see how we make procurement and inventory management easy with just one click. No credit card or payment is required for the first 14 days, so sign up now!. Just give us your email, and you get an email with a link to set up an account, and you’re good to go. Move from an inefficient way of handling purchase orders to having control over your procurement and inventory management.

Workever is a good fit for both small businesses and large ones because it can handle all scales of purchasing needs. You can access the site online using any device regardless of your location, thus saving time.

Once you’re done with your free trial, you can proceed to pay. Our payments are flexible, and you pay per user every month; therefore, a small business doesn’t have to worry about paying hefty fees. Pick a package that suits the needs of your business, and in case of any questions, you can reach our support staff using the contact information on the website.

Stay on top of your competition, increase the efficiency in your purchase order workflows, get speedy analytics, and manage your inventory by trying us today.