Owning or running a cleaning business can be a rewarding job; however, it still comes with its challenges. These might include keeping on top of scheduling, sorting out endless amounts of paperwork or ensuring communication is clear and precise with all of your employees.
The good news is that having the right job management software can help you and your team get through these tasks with ease. Workever has built a tool that’s been designed specifically to improve cleaning businesses and help take them to the next level.
What is Job Management Software?
Job management software is a tool that can improve the day-to-day running and efficiency of a business. Workever’s cleaning business software will help you to manage your teams, schedules, jobs and communication all in one place. Stepping into the digital world means you can say goodbye to paperwork, forget about having to make calls just to be able to communicate, and messy spreadsheets can be a thing of the past.
Our software is designed to be user-friendly, which means regardless of the skill level, all your staff will be able to use it. As long as your cleaners have a smartphone or tablet, they’ll be able to access our software through our field service app, meaning anyone within your business will be able to work from any location.
Why Cleaning Companies Need It
Regardless of how long you’ve had your cleaning business, you would have experienced the many different challenges of running your company in a competitive market. Whether you’ve missed appointments, struggled with communication or just found admin tasks to be taking too long, these challenges all have an impact on the success of your business.
When these challenges aren’t improved or overcome, it can leave you with unsatisfied customers and a loss of income. That’s why introducing job management software into your workforce can immediately improve the success of your company. Having everything recorded on one system ensures that everyone knows what they’re doing and that communication is clear.
Step-by-Step: How to Get Started with Workever
Step 1: Review Your Business Needs
If you haven’t already, then you should spend some time reviewing your business needs and establish exactly what areas need improving. Maybe you’ve already noticed that communication between your office staff and cleaners can be a struggle at times, which can hold your business back. Or you may feel that your office staff spend too long completing admin work and don’t have much time left in the day to do anything else.
Step 2: Set Up Your Workever Account
Setting up your Workever account is quick and easy. We’ve designed software that can be implemented into your business the day you sign up, meaning you can benefit right away. There’s no training required, as our software is easy to use, but we still provide in-app assistance should you have a question or need help utilising certain tools.
We even offer a 30-day free trial, so you can benefit before you even have to pay. You and your staff will be able to access our software on desktop or mobile, with it being available on both iOS and Android.
Step 3: Add Your Team and Customers
Once you’ve signed up to Workever, you’ll want to get the ball rolling by adding on team members. So the next step to take is adding all your staff and customer information into our cloud-based software. Everything will be secured safely and synced automatically, meaning you and your staff members will be able to access the same information immediately. You can have control over what you want your staff to have access to, so you can give your cleaners access to just what they need.
Step 4: Start Scheduling Jobs
Scheduling jobs may have been a difficult and time-consuming task, but now you have the Workever software, that will all change. Instead, scheduling jobs will take a matter of seconds with our drag-and-drop scheduler. You’ll be able to see availability and assign work to that cleaner in a few clicks. They’ll then automatically be notified instantly via the app, so you won’t have to worry about sending an email or giving them a call to update them.
You’ll also be able to benefit from having the live location of your cleaners at all times with our GPS tracker. Not only will these help you keep on top of your field agents’ productivity, but it will also enhance the way you schedule jobs. Being able to view where your cleaners are will allow you to assign work based on location. This means you can better utilise their workday by ensuring they spend less time travelling between jobs, allowing them to complete more work in their day.
Step 5: Go Paperless
You and your staff will no longer have to worry about paperwork. This can be a big relief for your cleaners who have to carry endless amounts of equipment between jobs, as they’ll no longer have to worry whether they have the right job sheet with them as well. Using our software means everything is digital, so your staff can make notes, take photos and even get customers’ signatures all through our app. With this being synced to the cloud, it means your office staff can access the data instantly and won’t have to wait until the end of the day or the next morning to receive job reports.
Step 6: Integrate Other Tools
If you’re already using other tools to help enhance the way your business operates, then there’s no need to worry; you can still use these with Workever. That’s because our field service app has been designed to integrate other business tools. So if you currently use QuickBooks or Xero to help with accounting, Stripe to benefit from faster payments, or Google Calendar to help with scheduling, you’ll still be able to use these daily with our software.
If you want to save time on admin tasks, reduce stress, make it easier for your staff to complete tasks, and help your business grow, then Workever’s cleaning management software is the right tool for you. Remember, you can sign up for our free trial or even book a demo today so you can see firsthand how your business can benefit.
