If you’re a gardener or own a gardening business, then you’ll know firsthand that gardeners can spend too much time completing admin tasks. Gardeners like to get their hands dirty, so they don’t want to spend hours dealing with paperwork. The more time spent completing admin work can limit the speed that your gardening business can grow. That’s why implementing a field service management software like Workever’s can make your business more efficient and help you take the right steps forward.

Step 1: Find Out Where You’re Losing Time

If you’re a business that wants to grow and outcompete your competitors, then it’s important that you know where you need to improve. You may have areas that drastically need improving or other areas that operate well but still could be better. Spending time to establish what to improve really can be the first major step for growth in your gardening business. 

You may feel that sending out quotes and invoices takes up too much time and can often leave your customers feeling frustrated. Or maybe you’re fed up with using paperwork, as it’s always going missing, or your gardeners never have the right job sheets with them. 

If you spent the time to track how long certain admin tasks take your gardeners and office staff to complete, you might know straight away which areas you want to improve.

Step 2: Go Paper-Free with a Field Service App 

Going digital and becoming paper-free can be one of the best ways to speed up tasks you and your staff have to complete. Gardeners have enough worries ensuring they have the right equipment for the job at hand without having to worry whether they have the right paperwork as well. 

By using Workever’s gardening business software, you and your gardeners will be able to access everything you need in one place. As long as your gardeners have a smartphone or tablet, they’ll be able to access our field service app on iOS and Android, which will allow them to view job details, monitor their schedules and send out invoices, all while being on the go.

Step 3: Take Control of Scheduling

Keeping on top of scheduling can be a time-consuming task, but it’s paramount to the success of your gardening business. Getting scheduling wrong can lead to many errors, which can cost your business money and customers. 

Workever’s scheduling tool has been designed to prevent errors such as double bookings or no-shows while making it quick and easy to schedule jobs. With our drag-and-drop scheduler, your office staff will be able to assign work to available gardeners in a matter of seconds. They won’t have to worry about updating each gardener regarding changes to their schedule either, as our software will automatically notify them, ensuring communication is clear and precise.

You’ll even be able to take your scheduling to the next level by using our GPS tracker. You’ll be able to view the live location of all your gardeners, which, if utilised correctly, can improve the overall efficiency of your company. Not only will you be able to ensure your gardeners are being productive, but you’ll also be able to assign jobs based on location. By giving work to the closest available gardener, you will reduce the amount of time they spend travelling and increase the amount of work they can complete in a day, which will bring in more revenue for your business.

Step 4: Keep Clients Happy with Automatic Updates 

If you want your gardening business to be a success, then you need to ensure the service you provide to your customers is up to standard and communication is always clear. Poor communication can leave customers feeling dissatisfied and unlikely to use your business again. 

At Workever, we understand the importance of communication but also accept that it can be time-consuming to have your office staff constantly having to update your customers. That’s why our software will send out automatic updates to keep your customers in the loop without having to take up valuable time. Whether it’s appointment reminders or notifying them when payments are due, your customers will automatically be communicated with via SMS or email.

Step 5: Get Paid Faster and Easier

Cash flow is one of the most important parts of any business. Poor cash flow can mean a business struggles to make payments or does not have the funds to expand. Good cash flow means a business can grow at a quicker rate, which is important in a competitive market.

Your gardeners will have the ability to send your customers an invoice while they’re still standing in their garden. This means your customers aren’t sitting around forever waiting to receive an invoice to make payment. Instead, they can make payment as soon as the job is done, which can improve your business’s cash flow. 

Step 6: Integrate Other Business Tools

The likelihood is if you’re a business that’s looking to grow, you’re probably already using business tools that help enhance the way you operate. We understand the importance of using as many tools as possible to help your business be successful, which is why we designed our software to be easily integrated with other business software. 

So if you use Xero or QuickBooks to help with your accounting, Stripe to receive faster payments, Google Calendar to keep organized, or Excel to keep on top of spreadsheets, you’ll still be able to use these going forward.

To recap, if you want to simplify admin tasks, make your staff’s jobs easier to complete, improve the service you provide your customers and much more, then our software is for you. A business that operates more efficiently will find it easier to grow and expand to new levels. 

So if you want to see exactly how Workever can improve how your business operates, sign up for our 30-day free trial today.